We are seeking a detail-oriented and responsible Procurement and Admin Executive to manage procurement operations and coordinate closely with our Sales and Project teams. This role is essential to ensure timely material sourcing, order tracking, and the negotiation process to ensure cost effectiveness in procurement.

Key Responsibilities

Purchasing & Procurement

• Source, evaluate, and liaise with suppliers to obtain the best pricing, quality, and terms.
• Prepare and process purchase orders in line with company SOPs.
• Monitor inventory and coordinate with relevant departments for replenishment needs.
• Compare quotations, prepare cost analysis, and seek management approval for purchases.
• Track delivery schedules to ensure the timely supply of goods and services.

Administrative Support

• Maintain accurate purchasing records, supplier databases, and contracts.
• Assist in preparing procurement-related reports for management.
• Handle filing, documentation, and correspondence related to purchasing.
• Coordinate with the finance team for invoice verification and payment processing.

Vendor Management

• Build and maintain positive relationships with existing and potential suppliers.
• Resolve supplier-related issues, including delivery delays and quality concerns.

Requirements

• Diploma or Certificate in Business Administration, Supply Chain, or related field.
• Minimum 1–2 years of procurement or administrative experience.
• Proficiency in Microsoft Office; experience with ERP/procurement systems is an advantage.
• Strong communication, negotiation, and organizational skills.
• Attention to detail and the ability to manage multiple tasks simultaneously.
• Mandarin-speaking candidate required to communicate effectively with stakeholders.

What We Offer

• Competitive salary & performance bonus
• EPF, SOCSO, EIS
• Career advancement opportunities
• Friendly & supportive team environment